Student Protocol - Virtual Mode

This protocol aims to provide the student with the necessary information about the methodological principles of virtual courses.

Likewise, this protocol shows the different guidelines that students must follow to give a total compliance and development to their course. Below are some technical, pedagogical, and didactic procedures that will help improve student performance in virtual courses.

Students will be able to consult the offer of the virtual courses through the Extranet. There you will be able to know the levels and schedules offered of the virtual courses.

It should be clarified that virtual courses are not worked at a specific time, since this type of modality allows the student to have greater flexibility of schedules to develop the activities proposed in the course. However, the student must fulfill the different tasks assigned by the teacher on the dates that he/she has set for the course.

For the registration of the virtual courses the students carry out the same process of matrícula of their other subjects of undergraduate.

The students of the virtual courses must make the payment of tuition in the period of time determined by the Area of Financial Support, since this payment depends on the activation of the different platforms that work in the virtual modality.

If the course starts and the student does not make his payment on time, the student will not be able to take his virtual class and will have to wait until the next offer.

In case you have any difficulty in paying your tuition, you should contact the Administrative Coordinator, Paula Arango, who will provide you with information about the process you must follow. The contact information of the Administrative Coordinator is:
parango@ces.edu.co
(57) (4) 444 05 55 Ext: 1626.

It is important to clarify that virtual courses are conducted through the use of two platforms: CES Virtual and MyELT for each of them you must perform a different registration process.

The procedure is as follows: once it appears in the class list, from the Academic Coordination you will be sent a welcome email to the virtual course which indicates the step by step for your registration in the Virtual CES platform.

Please note that this information is sent to the email you have on file with Admissions and is only sent to students who made their payment on time and appear on class lists.

For the delivery of MyELT licenses, the teacher of your course will share the registration guide and give you the license that allows you to have access to the contents of the level. Also if you present any difficulty in the process you can contact your teacher or the tutors: Natasha Gómez: ngomezm@ces.edu.co Juliana Quintero: jquinteroa@ces.edu.co

When you enter the CES Virtual platform you will have access to your teacher's information, you will know the learning purposes, the units that will be developed, the evaluation activities of the course and the different forums.

Next, the forums will be presented in a short way:

• News: This space will allow the teacher to communicate to their students the events and activities that they must carry out each day or each week. In this forum the teacher must post the schedule of activities, the dates of the synchronous meetings, as well as important notices for their students.

• Doubt Solving Forum: In this forum students will be able to ask questions regarding the topics, dates, synchronous meetings and activities proposed at the level. The teacher must respond to the concerns of the students within a maximum period of 24 hours, as long as the concern arises during the working days, if the request is made during the weekend the student must wait for his answer until the next working day.

• Instructional Forum: You are active in the activities of each topic. The purpose of this forum is to allow students to have greater interaction. The topics of this forum should be proposed by the teacher and should generate discussion and exchange of ideas and information. This space can be as spacious and flexible as the activity promoted there. Participation in this forum is evaluated and qualified by the course teacher.

NOTE: The forums previously described and the institutional email, correspond to the official communication channels established for the virtual courses, WhatsApp groups and other types of applications or platforms can be used for the consideration of each teacher. In the event that any student presents any eventuality in this type of media, these will not be taken into account as they are not official sources for the development of the course.

By entering the MyELT platform, you will be able to have access to the digital book, the activities that correspond to the course content, videos, readings, explanations that develop and support the learning process.

To have a better understanding of the platforms we leave at your disposal the following tutorials:
• Moodle for students
• How to do homework in MyELT

Synchronous encounters are communication spaces that take place in real time. During these meetings the teacher will provide different pedagogical strategies to guide the activities of the course, as well as the evaluations.

This space also allows the clarification of doubts, concerns, expand themes and projects among others. The access to the synchronous sessions is done through a link that is sent by the course teacher to his mail or that will be published in the "NEWS" forum of the virtual CES platform.

For courses in intensive and regular mode, a synchronous meeting is proposed every week. Remember that synchronous meetings are not mandatory as long as some evaluative activity is not carried out within them and you will be able to access the recordings only for two weeks.

Evaluation is understood as the process of continuous monitoring that aims at student learning.  In the virtual modality, the overall process of the development of activities in which students are responsible for their own learning will be valued.

All the activities that are carried out will have the guidance of a teacher who will be in charge of giving the pertinent comments regarding the fulfillment of the activity. The following is the evaluation for the different levels:

Percentage

Concept

Platform

18%

Listening Comprehension

NatGeo

18%

Reading Comprehension

NatGeo

18%

Written Production

NatGeo

18%

Speaking Production

CES Virtual (Virtual Meeting)

8%

Intercultural Competence

Nat Geo

20%

Final Exam

CES Virtual

It is important to clarify that the evaluation instruments can be designed or modified by the teacher of the level and not all the time they will correspond to the platforms of CES Virtual or NatGeo. Remember that your participation in the forums, “Instructional Forum” It will also be evaluated and scored by the teacher.

Finally, he / the teacher will establish the moments evaluative and delivery of activities, once past these dates will only be allowed the delivery of works or tares or the presentation of tests and examinations in case of disease certified by the EPS or certified domestic calamity.

The student who decides to take in virtual mode must take into account the following implements that are necessary for the proper development of their course:

  1. Computer with internet access.
  2. Earphones
  3. Microphone

In addition to these resources, the student must also take into account some technological and technical skills that facilitate the management of platforms and other digital resources.

A student in virtual mode is committed to the development of their course autonomously and following the guidelines of their teacher responding effectively to the schedules, activities and tasks of the course.

The student is responsible for their learning process and is the one who must be attentive to the activities and the dates on which they must deliver their assignments.

If you decide to enroll in a virtual course, you must take into account that if your course is in intensive mode you must enter the platform throughout the week, but if your course is regular you must enter the platforms two to three days a week . Students should read and know the protocol and guides of the platforms before starting their courses.

Language Center students have access to the following resources that allow them to deepen the content worked on in class as well as explore cultural topics that help them build a different perspective of the world.

  • Tutorials: Tutoring is understood as a process of accompaniment during the training of students, which is carried out through personalized attention and which help the student to deepen their knowledge and develop new learning strategies. If you wish to schedule a tutorial to delve into the topics of your course you can write to the teacher Osman Gómez to the mail: ogomezo@ces.edu.co or contact the telephone number: 444 05 55 Ext: 1610
  • Conversation: This space is offered free of charge to the entire university community and the external public. There, different ideas and points of view concerning a specific topic are debated, discussed and shared. If you want to have information about the schedules and classrooms of this event you can ask your teacher or contact the Language Center at the email: idiomasycultura@ces.edu.co or the telephone number: 444 05 55 Ext: 1605.
  • Cultural Activities: The Language Center seeks to provide its students not only with an instructional handling of the language but also with an approach to different cultures. For this, the Language Center promotes a cultural event that takes place every year which has the participation of teachers and students of the different languages. In addition to this event, there are radio programs "Global Vision" that try to generate greater awareness about the cultural value that each person has.

Academic Committee Language Center: The Language Centre has an Academic Committee which has as its main function to preserve the proper functioning of academic activities. If you have an academic issue or situation that requires a solution before submitting it to the Committee remember to follow the regular pipeline. First talk to your course teacher and if you don't have a solution send your case to the Committee, which meets every Thursday from 10:00 a.m. to 12:00 p.m. Your request must be sent one week in advance to the email: acadeidiomas@ces.edu.co and your response will be sent by the same means.

The CES University Language Center is located on the fifth floor of Building B and offers its service regularly from Monday to Friday from 7:00 a.m. to 5:00 p.m. If you require any additional information, you can contact the email electronic: idiomasycultura@ces.edu.co or to the telephone number: 444 05 55 Ext: 1605. You can also visit our web portal.