Presentation and submission of the work by the authors before the Editorial Committee of the CES.
Authors interested in submitting their works for possible publication with the CES Editorial Seal, must submit them, depending on their type, as established by the Editorial Committee in the guide designed for this purpose.
Once they ensure compliance with the requirements for its presentation, they will send it to the committee together with a sending letter (Format FT-GC-XX) in which they attribute their authorship and are responsible for its content; Likewise, they exonerate the university from any responsibility in the event of a conflict of interest related to copyright.
Likewise, the submitted manuscript must be accompanied by a certification of orthographic, spelling and style revision (Format FT-GC-XX), signed by a person other than the authors of the work in order to guarantee that the information was reviewed in advance. and it has minimum conditions of editorial quality.
Failure to comply with any of the aforementioned requirements implies the return of the material to its recipients, which must be accompanied by a letter or email requesting the missing requirements; also warning about the possibility of presenting the manuscript once said aspects are saved. In case of full compliance with the procedures, the reception of the material will be acknowledged and the work will be included in the publisher's database (Format FT-GC-XX), starting its editorial management.
Once the work has been accepted by the committee to start its editorial management, an editorial evaluation (Format FT-GC-XX) of the related material is carried out. This evaluation consists of verifying, among other aspects, if the topic developed conforms to the publication policies defined by the committee, if there is any risk of intellectual property; if its disclosure or commercialization is feasible, timely and pertinent; in addition to analyzing the economic viability of its possible publication. It is also considered if the work conforms to institutional interests or requires changes that warrant its return, among others: verification of the quality of the graphic material, problems with copyright or a style correction.
At this point in the procedure, and based on the arguments described above, the committee may decide whether to continue with the editorial process of the work or not to definitively accept its publication. In the first case, the committee will send the work to a thematic evaluation by academic peers.
When the concept of the editorial evaluation is favorable, the work is subjected to a thematic evaluation by academic peers internal or external to the institution, to whom an evaluation format is attached according to the type of work sent by the authors: research book (FT-GC-XX); academic book (FT-GC-XX); teaching manual (FT-C-XX); artistic or cultural work (FT-GC-XX). The research books, without exception, will be evaluated by two peers external to the institution as a requirement in force in the current Measurement Model of Research, Technological Development or Innovation Groups and the Recognition of Researchers of the National System of Science, Technology and Innovation , defined by Colciencias.
If the work is accepted with modifications, it will be sent to the authors for correction, according to the evaluations of the academic peers, along with other possible suggestions that may arise from the editorial committee. If it is not accepted, the authors are notified of the decision and the main reasons why the publication is not approved are stated.
If there is a difference of opinion between the two academic experts, the committee analyzes the arguments outlined in the evaluations, and if necessary, it will appoint a third evaluator to resolve the conflict. Finally, it will decide on the continuity or not of the work in the editorial process.
After a work has been accepted with modifications, it is corrected by the authors and sent back to the committee, we proceed with the verification of the corrections to verify if the aspects indicated in the evaluations were effectively corrected. In case of establishing compliance with what was entrusted by the peer reviewers and the editorial committee, the manuscript goes to a final editorial review called, pre-edition. In the same way, if the verification of the text determines the non-compliance with the observations made, a communication is sent indicating in the text the aspects that must be corrected. This procedure is repeated as many times as necessary or as long as the committee considers it pertinent.
The final editorial review or pre-publication of the manuscript is intended to review and adjust the manuscript to similar publication conditions, that is, to define a structure and basic standardization in terms of titles, paragraphs, spacing, figures, among other aspects, before being sent to the printer for design and layout.
At this point, it must be clear about the format in which the work will be published (printed, electronic or digital). Likewise, and if applicable, the signing of the contract for the assignment of copyright is managed.
Once the final editorial review or pre-publication of the manuscript has been completed, and before being sent to the printing press for its design and layout, the status of the work in relation to the transfer of copyright is defined through a contract designed for that purpose. (FT-GC-XX format). Through this, the authors and the institution reach an agreement for the transfer of said rights, and if any, the consideration they will receive. Only when the parties have saved this requirement, the work can be sent for its design and layout.
Once the printing press delivers the first proposal for the design and layout of the material (PDF format), the coordinator of Editorial CES makes the pertinent observations to improve the quality of the material to be published (Review of proofs or templates), returning the material to the printing as many times as necessary to guarantee that the text meets all the editorial quality conditions and can be delivered to the authors for their final review and approval.
The authors have eight working days to carry out the process of review and final approval of the design and layout of the work, based on the written communication by the coordinator of Editorial CES. If they have objections, they return the test version with the pertinent comments for correction, which are the object of special attention by the coordinator in the following test versions.
When the latter considers that the text in PDF format is the final one, it sends the work to the authors for the respective approval of the final art: if they agree, they sign the FT-GC-XX format authorizing the final printing or, failing that, its publication (case of electronic or digital books).
Once the final art of the text (layout and design) has been approved by the author and the Editorial Committee, the coordinator of the Editorial manages the ISBN before the Chamber of the Book, including in the request the cover and a small review. At the same time, he requests the construction of the respective cataloging card at the source from the head of the institution's library. Both aspects must be included in the definitive version of the work before it is printed or published.
Once the book is published, the legal deposit is made in accordance with the provisions of Law 44 of 1993, Decree 460 of 1995 and Law 1379 of 2010, "in order to guarantee the conservation of the work and increase the cultural memory from the country".
As soon as there is new material published by Editorial CES, the title page and a review of the material are published in the catalog of publications on the institution's website. Additionally, through different printed or electronic media, the publication, commercialization or distribution of their works will be announced to the entire academic and scientific community related to CES University. The Editorial Committee may authorize the free download or free distribution of the published works, as long as the patrimonial rights reside in the institution or, failing that, they are authorized by the authors in writing, and in the cases deemed convenient.
In order to improve the distribution and commercialization channels, in parallel to the sale of books in the University bookstore, the Editorial Committee may commission natural or legal persons outside the institution to facilitate their commercialization, distribution or dissemination , prior agreement between the parties, and without prejudice to the moral and economic rights of the authors.
Additionally, it will be sought through knowledge and management networks with other publishers, strategies that facilitate the dissemination of texts published from the university. Participation in events such as book fairs and the co-publishing of works of interest will be encouraged.
For more information go to CES Editorial