Presentation and submission of the work by the authors before the CES Editorial Committee.
Authors interested in submitting their works for possible publication with the CES Editorial Seal, must submit them, depending on their type, as established by the Editorial Committee in the guide designed for that purpose.
Once they ensure compliance with the requirements for submission, they will send them to the committee along with a letter of submission (Format FT-GC-XX) in which they attribute authorship and are responsible for their content; likewise, they exonerate the University of any responsibility in the event of a conflict of interest related to copyright.
Likewise, the sent manuscript must be accompanied by a certification of orthotypographical, orthographic and style revision (Format FT-GC-XX), signed by a different person to the authors of the work in order to guarantee that the information was revised in advance and it has some minimum conditions of editorial quality.
Failure to comply with any of the aforementioned requirements implies the return of the material to its recipients, which must be accompanied by a letter or email in which the missing requirements are requested; noting further, about the possibility of submitting the manuscript once those aspects are saved. In case of full compliance with the procedures, the receipt of the material will be accused and the work will be included in the publisher’s database (Format FT-GC-XX), starting its editorial management
Once the work has been accepted by the committee to start its editorial management, an editorial evaluation (Format FT-GC-XX) of the material is carried out. This evaluation consists of verifying, among other aspects, if the topic developed is in accordance with the publication policies defined by the committee, if there is any risk of intellectual property; if its disclosure or commercialization is feasible, timely and pertinent; besides analyzing the economic viability of its possible publication. It is also considered, if the work is adjusted to the institutional interests or requires changes that warrant its return, among others: the verification of the quality of the graphic material, problems with the copyright or a correction of style.
At this point in the procedure, and based on the arguments described above, the committee may decide whether to continue with the editorial process of the work or not to accept its publication definitively. In the first case, the committee will send the work to a thematic evaluation by academic peers.
When the concept of editorial evaluation is favorable, the work is subject to a thematic evaluation by academic peers, internal or external to the institution, to whom an evaluation format is attached according to the type of work sent by the authors: research book (FT-GC-XX); academic book (FT-GC-XX); manual for teaching (FT-C-XX); artistic or cultural work (FT-GC-XX). The research books, without exception, will be evaluated by two peers external to the institution as a current requirement in the current Measurement Model of Research Groups, Technological Development or Innovation and Recognition of Researchers of the National Science, Technology and Innovation System, defined by Colciencias.
If the work is accepted with modifications, it will be sent to the authors for their correction, according to the academic peer evaluations, along with other possible suggestions that arise from the editorial committee. In case of not being accepted, the authors are notified of the decision and the main reasons why the publication is not approved are presented.
If there is a difference of opinion between the two academic experts, the committee analyzes the arguments outlined in the evaluations, and if necessary, will appoint a third evaluator to resolve the conflict. Finally, he will decide on the continuity or not of the work in the editorial process.
After a work has been accepted with modifications, is corrected by the authors and remitted to the committee, the corrections are verified to make sure if the aspects indicated in the evaluations have been corrected. In case of establishing the fulfillment of what is entrusted by the evaluating peers and the editorial committee, the manuscript is sent to a final editorial review called pre-edition. In the same way, if the verification of the text determines the non-compliance of the observations made, a communication is sent indicating in the text the aspects that must be corrected. This procedure is repeated as many times as necessary or until the committee considers it appropriate.
The final editorial revision or pre-editing of the manuscript is intended to revise and adjust the manuscript to similar publication conditions, that is, to define a structure and basic normalization in terms of titles, paragraphs, spacing, figures, among other aspects, before being sent to the printer for its design and layout.
At this point you must have clarity about the format in which the work will be published (printed, electronic or digital). Likewise, and if applicable, the signing of the contract of transfer of author’s economic rights is managed.
Once the final editorial revision or pre-editing of the manuscript has been completed, and before being sent to the printer for its design and layout, the situation of the work is defined in relation to the assignment of economic rights of the author through a contract designed for that purpose. (Format FT-GC-XX). Through this, the authors and the institution reach an agreement for the transfer of said rights, and if there is, the consideration they will receive. Only at the moment in which the parties have this requirement, the work may be sent for its design and layout.
Once the printing press delivers the first design proposal and layout of the material (PDF format), the CES Editorial coordinator makes the pertinent observations to improve the quality of the material to be published (Review of tests or magazines), returning the material to the printing as many times as necessary to ensure that the text meets all conditions of editorial quality and can be delivered to authors for review and final approval.
The authors have eight working days to carry out the process of review and final approval of the design and layout of the work, based on the written communication by the Editorial CES coordinator. If they have objections, they return the trial version with the relevant comments for correction, which are the subject of special attention by the coordinator in the following test versions.
When the latter considers that the text in PDF format is the final one, he sends the work to the authors for the respective approval of the final art: if they agree, they sign the FT-GC-XX format, authorizing the definitive printing or failing its publication. (case of electronic or digital books).
Once the final art of the text is approved (layout and design) by the author and the Editorial Committee, the Editorial coordinator manages the ISBN before the Book Chamber, including in the application the cover page and a small review. At the same time, it requests the construction of the respective catalog card in the source to the head of the library of the institution. Both aspects must be included in the final version of the work before its printing or publication.
Once the book is published, the legal deposit is made in accordance with the provisions of Law 44 of 1993, Decree 460 of 1995 and Law 1379 of 2010, “in order to guarantee the conservation of the work and increase cultural memory of the country”.
At the time that there is a new material published by the CES Editorial, the cover page and a review of the material is published in the catalog of publications on the website of the institution. Additionally, through different print or electronic media, the entire academic and scientific community related to CES University will be informed of the publication, commercialization or distribution of their works. The Editorial Committee may authorize the free download or free distribution of the published works, as long as the economic rights reside in the institution or, failing that, are authorized by the authors in writing, and in the cases considered convenient.
With the aim of improving distribution and commercialization channels, in parallel with the sale of books in the University bookstore, the Editorial Committee may entrust individuals or legal entities external to the institution to facilitate its marketing, distribution or dissemination. , prior agreement between the parties, and without prejudice to the moral and patrimonial rights of the authors.
Additionally, it will be searched through knowledge and management networks with other publishers, strategies that facilitate the dissemination of texts edited from the university. Participation in events such as book fairs and the co-publication of works of interest will be encouraged.
For more information, visit the Editorial CES